Memberships under control
Members, packages, expiry dates and freezes. Reception can see who has an active membership and what needs attention.
- Packages and expiry dates
- Freezes and extensions
- A clear reception overview
GYM SOFTWARE & SMART ACCESS
Reception is closed.
Your gym doesn’t have to be.
Give members more time to train while reception keeps its own hours. With KineticPass, they enter through your gym’s app, based on their membership and the schedule you set.
- Your access rules
- Your own branded app
- Help getting set up
No obligation. We’ll discuss your hours, entrance and hardware needs.
Developed around real needs at TopGym in Virovitica.
Read the TopGym storyMemberships & receptionYour branded member appGroup trainingNuki access
KINETICPASS IN PRACTICE
Virovitica, Croatia
Meet TopGym.
The gym whose everyday needs helped shape the platform. Explore the TopGym member app — with its own identity, crowding information and group-class bookings.
Explore the TopGym story
LESS CHECKING. A CLEARER PICTURE.
Reception sees the status.
Members know what’s next.
Is their membership active? Is there space in the class? Who just arrived? Connect the answers your team needs throughout the day.
RECEPTION AT A GLANCEView larger image
Classes without confusion
Schedules, bookings, capacity and attendance. Clear organisation for trainers and members.
- One shared schedule
- Bookings and available places
- Groups and attendance
Understand every visit
Track visits, active sessions and attendance patterns. Plan your schedule around how your gym is actually used.
- Active visits
- Visit history
- Attendance patterns
More reasons to return
Points, rewards, personal statistics and workout journals help members stay connected to your gym.
- Points and rewards
- Personal statistics
- Workout journal
YOUR BRAND. THEIR APP.
Your gym,
always within reach.
Members open an app with your name and identity. Membership, entry, bookings and progress stay connected to your gym.
- Membership status and visit history
- Group training bookings
- Workout journal and personal statistics
- Wellness requests confirmed by reception
- Equipment guides and video instructions
Equipment guidance, personal stats and optional rewards keep the app useful after members have opened the door.
See it for your gymSMART ACCESS WITH NUKI
Your gym’s hours.
Beyond reception.
You decide when members can enter: 24/7, early mornings, late evenings or selected time windows. Extend gym access without extending reception shifts. Entry follows active membership and your schedule, with compatible Nuki hardware.
- 24/7 or a schedule for each day
- Entry outside staffed reception hours
- Membership-based access and entry records
Keep staff available when they are needed most. Early arrivals, evening workouts and weekends can each follow their own access schedule.
OPENING HOURS THAT FIT YOUR GYM
Reception keeps its hours.
Members get more time.
You set the schedule.
Sample dataMember access06:00 – 23:00
Staffed reception09:00 – 17:00
Reception closed. Gym still open.
9hours of access outside reception hours
Schedule illustration. Venue access and hardware are checked before setup.
Discuss this scheduleYour selected schedule is included in your inquiry.
MORE VALUE FROM YOUR WORKING DAY
Software that makes sense
for your numbers, too.
A membership renewal, an open class spot, a visit at a quieter time. Help your team act on the moments that can bring in revenue and give members a reason to stay.
Memberships
Spot the opportunity to renew.
Reception sees membership status and expiry dates. Your team has a starting point for a renewal conversation and a package that fits the member.
What to measureMembership renewals
Group classes
Make use of the places you have.
Schedules, bookings and capacities in one place make classes easier to review. Point members towards available sessions and plan your timetable around demand.
What to measureClass occupancy
Smart access · optional
Offer the hours someone is missing.
An early workout, a late evening or a weekend visit can be a reason to choose your gym. With compatible hardware, extend member access while reception keeps its own hours.
What to measureUse of extended hours
Loyalty programme · optional
Give members a reason to return.
Reward a renewal, regular visits or training outside peak hours. Choose rules and rewards that make sense for your members and your costs.
What to measureRepeat visits and reward costs
Let’s start the demo with your numbers.
Bring your membership price, timetable and the goal you want to work towards. Walk through a real workflow and choose what is worth measuring at your gym.
Want to automate the next step?
Renewal reminders, trial follow-ups, member referrals, waitlists or online payments: tell us your priority. We first assess integration options, feasibility and scope for these workflows, then specify them separately in your quote.
Explore what fits your gymOPTIONAL MODULE · LOYALTY
Reward their effort.
Encourage the next visit.
Reward the habits you want to encourage: regular visits, training outside busy hours or renewing a membership. Members see their points and next reward inside your gym’s app.
Collect points
Reward visits, memberships or selected purchases according to your gym’s rules.
Rewards worth returning for
Offer benefits, products or extra services that members want to use.
Progress inside the app
Members see their points and how close they are to the next reward — another reason to stay consistent.
Points and rewards belong to your gym’s programme. You choose the rules, and members can see exactly what they can earn.
See it for your gymONE POSSIBLE APPROACH
Reward a visit outside busy hours.
Example rule: extra points for training before 16:00. You choose the time window and point value.
YOUR POINTS
240 points
60 more points to your reward
EXAMPLE REWARDGuest workout300 points
Sample data · Rules are set by the gym.
BUILD YOUR OFFER
Start with your needs.
Choose your scope.
An independent gym, a class-based studio or a centre with wellness — we tailor the walkthrough and quote to how you operate.
Answers before you decide.
See it for your gymDo we have to open 24/7?
No. Choose the access days and hours that suit you: early mornings, evenings, weekends or all day. Set staffed reception hours separately.
Does the app have to be called KineticPass?
No. KineticPass is the platform. Your member app can carry your gym’s name, colours and visual identity. We define the branding scope in your quote.
We already use membership software. Can we switch?
We start with your current system and available data exports. Before agreeing the work, we check which records can be transferred and what needs preparation. Migration scope and rollout sequence are part of the quote.
Do we need new doors or a lock from day one?
A smart lock is not needed for memberships, reception or the member app. For smart access, we first check your doors, Nuki compatibility and access to the building, then specify hardware and installation.
Are online payments and fiscalization included?
They are not part of the standard offering shown here. If online payments, fiscalization or a connection to your current billing system are essential, mention them in your inquiry. We assess feasibility and agree the exact scope before quoting.
How do points and rewards work?
Loyalty is optional. You choose which visits, memberships or purchases earn points, how many they earn and the rewards members can redeem. We align the rules and rewards with your gym’s offer.
How are support and maintenance arranged?
Your quote defines maintenance, how to report issues and support availability. For smart access, we also agree a process for entry problems based on your hardware and venue setup.
What does it cost, and how long does setup take?
Price and timing depend on modules, app branding, data migration and hardware. The quote separates monthly use, one-time setup and additional costs. Start with an agreed scope and expand when it suits you.
A WALKTHROUGH BUILT AROUND YOUR GYM
Your schedule.
Your members. Your demo.
Let’s walk through a working day at your gym. We’ll show the member and reception experience, then define the scope for your venue.
- Your memberships and access rules in the walkthrough
- Proposed modules, hardware and data migration
- A quote with costs and a rollout plan
Prefer to talk?
+385 99 353 7222